Table of contents
Table of contents
Manufacturer and extended warranties are designed to protect major purchases.[1] A printer warranty can reduce downtime and limit unexpected repair or replacement costs.
While a printer warranty might not benefit everyone, you may want to consider one if you often use your printer at home, own a small business, or do freelance work. We’ll examine how printer warranties work so you can decide whether you need one.
Quick Facts
A printer warranty can cost between $20 and $300, but exact costs depend on your printer, coverage length, and warranty provider.
A warranty typically covers manufacturer defects, mechanical and electrical failures, replacement parts, and malfunctions during everyday use.
Depending on the issue, a warranty may pay to repair or replace your printer.
Printer warranty vs. manufacturer’s warranty
New printers often come with a manufacturer’s warranty. These warranties cover material and manufacturer defects and typically last 12 months, starting when you buy the printer.
In contrast, a printer warranty is an extended warranty that protects your printer for a set period once the manufacturer’s warranty expires. Although printer warranties vary in length, many last between two and four years.
Printer warranties often cover manufacturer defects, mechanical or electrical failures, malfunctions, and replacement parts. Some also include technical support.
The following chart shows how a printer warranty compares to a manufacturer’s warranty:
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| What is it? | Optional coverage you buy to extend protection | Standard coverage included by the printer’s manufacturer |
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| Who usually provides it? | Retailer or a third-party provider | The manufacturer at the point of sale |
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| Length of coverage | Typically 2, 3, or 4 years beyond the manufacturer’s coverage | 1 year from the purchase date |
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| What it covers | Internal overheating, material and workmanship defects, mechanical and electrical failures caused by everyday use, and power surges | Repairs or replacements due to material and workmanship defects |
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| Cost | $20–$300, depending on printer type, warranty length, provider, and what it includes | Typically included in the printer’s purchase price |
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| Repair service process | Make a service request, then drop off or send the printer to the repair facility. Some warranties include remote troubleshooting or in-home support. | File a request with the manufacturer. It may walk you through troubleshooting steps or advise you to drop off or ship the printer to an authorized repair center. |
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How an extended warranty for a printer works
If you want an extended warranty, you’ll typically buy it with your printer or soon after. Depending on the retailer or third-party warranty provider, you can usually buy extended coverage if the manufacturer’s warranty is active. Some extended warranties last longer than others, but one to three years beyond the manufacturer’s warranty is typical.
If your printer needs warranty service, you may be able to get on-site repairs through the retailer or a third-party provider. But some warranties require you to mail the printer to a service center. Depending on your coverage and the issue, the provider may repair or replace it.
Before you buy an extended warranty, be sure you understand the following:
Who will provide the repair service?
What documents (like a receipt) will you need for a claim?
Does the plan have a deductible or yearly reimbursement limit?
What a printer warranty covers
Not all printer warranties are the same, but most cover:
Manufacturer defects: Printers can quit working due to a manufacturer’s defect after the manufacturer’s warranty expires. A printer warranty can address the issue.
Mechanical and electrical failures: A printer warranty can cover issues like paper jams, failure to turn on, and software malfunctions.
Certain replacement parts: Most printer warranties clearly outline which parts they cover, such as rollers, control panels, and print heads.
Malfunctions during normal use: When your printer malfunctions even though you’re using it as intended, a printer warranty can provide a fix.
Some higher-tier plans even cover normal wear and tear, liquid spills, and damage or breakage from drops. Additionally, you may get access to technical support or troubleshooting via phone, email, or live chat.
What a printer warranty won’t cover
Similar to other types of warranties, a printer warranty doesn’t cover everything. These are some common exclusions:
Consumables: A printer warranty doesn’t cover ink, toner cartridges, paper, and other consumable supplies.
Improper usage: If your printer malfunctions because you didn’t follow instructions or used it in a way it wasn’t intended, you’ll likely have to pay for any repairs out of pocket.
Normal wear and tear: While some higher-level warranties might cover normal wear and tear, many printer warranties exclude it.
Physical damage: Although most warranties won’t cover damage from spills, drops, or other accidents, more expensive options may.
Keep in Mind
Homeowners and renters insurance can pay to repair or replace personal belongings — including a printer — but only if a covered event causes the damage or loss.[2] For instance, if you drop your printer and break it, a homeowners insurance policy won’t pay to repair or replace it. But if a house fire damages your printer, you would have coverage.
How much does a printer warranty cost?
Printer warranty costs vary widely, ranging between $20 and $300. Exact costs depend on the type of printer you choose, your coverage term, and the warranty company itself.
Laser printers are typically more expensive than inkjet printers and may have higher warranty costs. Additionally, some printer warranties come bundled with plans that include TVs, laptops, and other electronics as part of a home or multi-device warranty.[3]
Pros and cons of an extended warranty for printers
Before buying an extended warranty for your printer, it’s a good idea to consider the benefits and potential drawbacks.
Pros Offers peace of mind, especially if you depend on your printer for daily tasks
Affordable options available
Some plans cover normal wear and tear
Should you buy a printer warranty?
A warranty might be worthwhile if your printer is an essential part of your home office or small business — especially if it’s a high-end printer that’s expensive to repair or replace. But if you use your printer only occasionally, you might want to forgo the expense.
To determine whether a printer warranty makes sense, do the math. Figure out how much it would cost to buy a comparable new printer compared to what you’d pay to repair the old one. Consider how often you use your printer, your ability to cover out-of-pocket repair and replacement costs, and whether in-house repair service is available.
A printer warranty is usually a wise investment only for small-business owners, freelancers, or entrepreneurs with a high print volume. It may also be worth it if you work remotely and rely on your printer regularly or if a student in your household uses it for homework assignments.
Regardless of your situation, read the terms of any warranty you’re considering to understand what it covers and excludes. Then, weigh your costs before you sign on the dotted line.
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